How To Setup Teleconferencing Calls

The Four Most Important Things You'll Need for Conference Calls and Web Conferencing

Conducting Your Business Conferencing Meetings Online Using the Web

Congratulations!  Your company has taken the first step simplifying its communications efforts by utilizing conference calls and web conferencing services. 

No longer will your human resource department have to deal with workers compensation claims for injuries incurred by salespeople being forced to sit with their knees crammed to their chests for six hours, just because they had a one-hour meeting to attend in Spokane. 

No more fielding complaints from Accounting about George's expense account exceeding its limits again after the last disastrous conference in Las Vegas.  Now, all your salespeople have to do is turn on their computers and they're ready start hosting business conferencing meetings online, using just the Internet!

But, being new to the world of video conferencing and web meetings, you'll need to outfit your people with new equipment.  There are several different video conferencing components that will make your conference calls and web meetings much easier and more productive, but we've given you a list of the top four most important ones. 

1. Desktop Computer

If you the people populating your office don't have one of these, you may have bigger problems than just communications.  Every office these days worth their weight in sales orders are equipped with desktop computers.  A desktop computer is necessary to conference calls and web conferencing, as most hosting services can only be accessed online.  Which brings us to our next not-to-be-done-without conferencing component:

2. Internet Access

DSL and cable modems are the wave of the future.  However, whether you are using dial-up or DSL isn't as important as the fact that you are on the Internet in the first place.  The Internet should be accessible to all of your employees, as the wealth of information available at two clicks of a button is invaluable.  Not to mention the fact that most great companies have great websites that reflect their greatness to everyone else. Internet access is crucial for web meetings.  You wouldn't want your accountant to do your taxes without a calculator, right?  So don't make your salesperson try to figure out how to Internet conference without the Internet.

3. Microphone

The visual element is a plus, but the vocal element is a necessity to both web conferencing and conference calling.  Having a good microphone will cut down on static and allow your employees clear conversations. 

4. Web Camera

If you're planning on just conference calling, not having a web camera won't stop you.  However, a web camera is a good thing to have when you're web conferencing.  One of the downsides of video conferencing is that you lose that personal feeling of face-to-face interaction.  It's easier to make a sale when your client feels that they have that personal touch.  Kind of tough to do when you're just having a slightly glorified phone conversation over a computer.  The visual element is a plus.

Just give your administrative assistant the list below and tell him to go to the office supplies outlet downtown and buy whatever you don't already have.  Good luck in your new conferencing endeavors and remember: conference calling and web meetings will make your life easier, saving your company on time, money, and most importantly, workers compensation claims!  

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